Schengen Visa Application Cover Letter Sample

Business Schengen Visa Cover Letter Sample

Applying for a Business Schengen Visa, except for the regular documents you are expected to send to the Embassy, you must also work towards composing a cover letter that you can submit to the Embassy together with the rest of the documents, to explain in detail your purpose of travel and your itinerary.

Check out the sample below to help you put together your own:

[Letterhead of Company]

To: Consulate General of [the country of travel]


Dear Consul General:

Through this letter, I want to confirm that Mr./Mrs. [Name and last name] is an employee at our firm [company name], as [job title/position]. Mr./Mrs. [Name] has been working with our company for the last [number of years] and will be travelling to [name of city], [country] starting from [date of entry] until [date of exit] for a total of [number of days] to attend to the following work-related activities:

  1. Write in as much detail as possible about the business that will be conducted abroad

While [name of employee] is visiting your country, it is important to also visit [name of visiting company and contact details].

Mr./Mrs. [Name] will be staying at [hotel name, address, phone number].

I kindly ask for the [visa type] to be issued to Mr./Mrs. [Name and last name] at your earliest convenience.

Please, do not hesitate to contact me should you have any further inquiries.

Thank you for your assistance.

[Supervisor signature]
[Name and last name]
[Phone number]

Read also:  Schengen Visa Application Cover Letter for Tourism and Medical Purposes

What is a Personal Covering Letter for Schengen Visa?

A personal covering letter for Schengen Visa is a mandatory document you need to attach to your visa application every time you apply for a Schengen visa. Having to write a personal covering letter for your Schengen Visa Application may feel like a daunting task, and many find it hard to begin writing it because they are unsure of what they need to include and how to write it.

At Schengen Visa Flight Reservation we offer authentic and cancellable flight itinerary and hotel reservations for your visa application, in addition to collecting information about the various visa processes and requirements, so that the entire visa application process will be as smooth as possible for our readers and clients.

In this article we will tell you exactly how you can write the best possible personal covering letter for Schengen Visa application.

The personal covering letter for your Schengen Visa Application is a way to explain your purpose for visiting Europe and the Schengen areas to your visa officer, and assure the governing officials that you will only good, touristy things. It also gives a quick break-down of your intended itinerary so that the embassy can see that you have a plan you intend to stick to.

If you DON’T want to make set plans, remember that you can make all of your flight and hotel bookings through Schengen Visa Flight Reservation that are authentic, but also fully cancellable (we will cancel your bookings unless you tell us to proceed with the booking) so that you can make a temporary itinerary that you arefree to change later, after you have obtained your visa. You also can read why our itineraries are best as well as verifiable on airlines websites.

What to Include in Your Covering Letter for Schengen Visa:

Q: First things first; is the covering letter for the Schengen Visa Application necessary?

Answer: YES.

There is no getting around it, and your visa application will be rejected if you don’t add it.

So, with that little detail sorted out, the next step is to uncover what the covering letter needs to…cover?

To make sure your covering letter is as kick ass as possible, it must contain two important things:

  1. The purpose of your stay/trip to Europe
  2. Your planned itinerary, in details

There are different ways to write your covering letter for Schengen Visa. In general we recommend KISS (Keep It Short and Simple). The visa officer is in no way interested in hearing the detailed story about how you met your current German boyfriend that you now want to visit, or the family history of your Dutch roots from 200 years back, that you now want to learn more about. Writing that you are going to visit your boyfriend or girlfriend, or to learn more about said country’s culture, is more than sufficient!

Different Ways to Write Your Covering Letter for Schengen Visa:

Luckily the internet is flooded with covering letter samples, that all have mostly the same layout.

The first paragraph and intro outlines your purpose of the visit, whereas the next part is a bullet point list explaining your detailed itinerary. Below are some samples of covering letters for Schengen visa:

As you can see, the covering letters are straight and to the point, with no unnecessary information. They also include a list of all the attachments you are adding to your visa application, so make sure you do not miss anything here (see our articles on Schengen Visa Requirements for a complete checklist).

Let us know how you go in writing your covering letter for Schengen Visa!

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